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Project Proposal

Regional Network for Indigenous People in Southeast Asia (RNIP)
Cagayan Valley Programme for Environment and Development
EIC Bldg. Isabela State University
Cabagan, Isabela, Philippines

Project Proposal Format

1.0 Project Title – Precise, brief title including indication of geographical location.

2.0 Project summary – The summary should provide a brief introduction to the problem, as well as a brief description of the project proposed and the specific request for support. If the total project budget is larger than the RNIP trust Fund maximum of € 5000, it should be clearly stated which part of the project is going to be submitted to the RNIP Trust Fund. This part should be an autonomous part of which a final narrative and financial report can be made for the RNIP Trust Fund.

3.0 Project Proponent – Name of organization & name of main contact person

4.0 Project Location
– Name of village, town/city, country

5.0 Project Duration
– Number of months of implementation

6.0 Statement of the Problem/s Addressed (Justification of the Project)
–This should should include a clear analysis of the problem or need that will be addressed. Background information can consist of some historical overview of key constraints and opportunities and/or other efforts to deal with the problem. Background information should at all times provide a clear picture of the target group.

[Please include a letter of request from the community for assistance (or a memorandum of agreement between the community and your organisation]

7.0 Project Goal – A statement of the long-term desired result of the project.

8.0 Project Objectives
– Clear statement of the specific objectives of the project and identifiable impacts on indigenous peoples

9.0 Project Beneficiaries
– Identification and brief description of the indigenous people who will benefit (either directly or indirectly) from the project, in particular information on the economic situation of the beneficiaries such as number of households affected, actual number of households and village income, food production per household, health conditions per household and other relevant baseline information.

10.0 Project Outputs – Indicate the outputs and impacts of the project. The output of the project should be expressed in concrete expected results. This should include an analysis of how the project will support the overall aim of the RNIP Trust Fund e.g. the protection and rehabilitation of natural livelihood resources for the sake of poverty alleviation among indigenous peoples in Southeast Asia. There should be a clear relation between the output of the project and the objectives and a clear description indicating the relationship between the output of the project and the objectives. Among other things the description should include the number of people that will benefit (either directly or indirectly) from the project and the expected impact of the project on institution on the local level.

[Include the project outputs, if any, resulting to biodiversity or resource conservation]

11.0 Project Activities – List the main activities of the project. The proposal should describe in detail which activities are planned in order to realise the desired output. The proposal should give an elaborate explanation of each project activity.

[Include specific activities, if any, that are expected to contribute to biodiversity or resource conservation]

12.0 Project Inputs and Budget – Description of the human resources, material and financial inputs to realize the activities of the project. Please indicate which inputs are requested from RNIP, from other sources, and from project proponent (if any). The project budget should show sufficient detail (for example: a sum budgeted for travel expenses should be specified according to the various trips that are planned, the number of persons travelling; an amount budgeted for salaries should show details on the number of persons, her/his position and the period involved) and different budget items should clearly relate to the earlier specified project activities. All costs are to be mentioned in both the local currency and its equivalent in €uro and/or US$. A breakdown of expenses based on the following items, as applicable:

a. allowances/perdiems (indicate on which the fee/s are based, e.g. GO, NGO, INGO, UN, etc.)
b. professional fees
c. transport
d. travel expenses
e. communications (telephone, fax, postage, photocopy, internet)
f. equipment
g. supplies and materials
h. administrative cost (not more than 7.5 % of total cost)
i. funds obtained from other sources

13.0. Project Monitoring and Evaluation – Both monitoring and evaluation are activities that will be closely observed by the RNIP Trust Fund Committee. The project proposal should indicate clear indicators for the monitoring and evaluation of the project activities. The proposal should indicate who is going to take responsibility for the monitoring and the evaluation. Besides, deadlines for reporting have to be clearly stated as they will be specified on the contract. Both progress reports as well as final reports should give an overview of project activities engaged in (so far). Reports should address both successes and failures of projects activities as well the underlying factors why activities failed or where implemented with good results. Progress reports should also clearly indicate possible solutions to problems or obstruction met during the earlier project implementation period as well as an overview of refined project activities planned for the remaining period.

NOTES: Project proposals should not exceed five pages.
Please refer to the RNIP Trust Fund Criteria for guidance.

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Download this document: projproposal.doc (MS Word 97 - 2003)
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